Incident and Crash Reports

How to Obtain A Copy Of an Incident (Criminal) or Accident (crash) Report

Incident (criminal) Reports: 

Requesting person should email a photo ID, along with requested report number or applicable information to the Records Department. 

Upon receipt of an email with applicable photo ID, records will email the report to the requestor. 

There is no charge for this service(s) unless research time accrued surpasses one hour in duration. There will be $15.00 per each additional hour after the first hour.  Example – 2 hours research and production time = $30.00.  

NOTE: Incident (criminal) reports involving juveniles will be redacted (by state law) to delete any information that might identity the juvenile. Also, all HPAA information listed on criminal reports will also be redacted, as well as personal identifiers (SSN number, Driver’s license number).  In addition, reports still deemed ‘under investigation’ will not be available for release, nor any report still awaiting court action.  

Accident (Crash) Reports: 

There are two types of Crash reports depending on the severity of your crash.

Accident/Crash Reports - There are 3 ways to obtain a copy of your report: (please allow 5-7 days for report to be available)

1.    Email report number, date of crash, along with copy of driver’s license of person involved to the HPD Records Department. 

2.    Download the report from Purchase TN Crash website. 

3.    Come into the police department at 3 Executive Park Drive, Hendersonville TN with the report number and driver’s license of person involved.  Please allow 3-5 days for report to be available. 

Minor Traffic Accidents - Involved parties should receive a paper copy of the completed report at the scene of the accident. The paper you receive will specify it as a Minor Traffic Accident. No further paperwork is available on this type of accident.

All Reports may also be picked up in person. Please contact the Records Division between the hours of 8am-4:30pm at 615-264-5330 to see if it is available. 

Request(s) for Calls for Service to a particular address should be forwarded to: 
Sumner County Law Director
Phone 615-451-6060