Records Requests

Records Request General Information

A Photo ID is required and should be presented at the time the report is picked up or emailed to the HPD Records Department. 

BE ADVISED: Social Security numbers; D.L. numbers; Bank Account information; Credit Card and Debit Card numbers; Juvenile information and certain Domestic Violence and Medical information are not public records and will be removed from the Incident copy being released to the public. Traffic reports can be released without any alteration.

Reports that are under active investigation are not available for release to the public. Involved parties would need to speak with the Officer working the case to obtain information about the status of the report.

Time Frame

1. Reports generally, can be obtained three to five business days from the time they are written.
2. Traffic Fatalities are not subject to the five-day time frame for release.
3. Active Investigations are not subject to the five-day time frame.

You can download and fill out the required request form beforehand by clicking the link below each topic or you can pick up a copy of the form at the Police Department.  You may bring the completed form and Photo ID in person to the Records Department. You can also email your photo ID and the completed form to the HPD Records Department. 

37-1-154. Law enforcement records - Inspection limited - Exceptions for certain violent offenders.

1. Unless a charge of delinquency is transferred for criminal prosecution under § 37-1-134, the interest of national security requires or the court otherwise orders in the interest of the child, the law enforcement records and files shall not be open to public inspection or their contents disclosed to the public; but inspection of the records and files is permitted by:
   1. A juvenile court having the child before it in any proceeding
   2. Counsel for a party to the proceeding
   3. The officers of public institutions or agencies to whom the child is committed
   4. Law enforcement officers of other jurisdictions when necessary for the discharge of their official duties
   5. A court in which such a child is convicted of a criminal offense for the purpose of a presentence report or other dispositional proceeding, or by officials of penal institutions and other penal facilities to which such child is committed, or by a parole board in considering such child's parole or discharge or in exercising supervision over such child
2. Notwithstanding the provisions of subsection (a), petitions and orders of the court in a delinquency proceeding under this part shall be opened to public inspection and their content subject to disclosure to the public if:
   1. The juvenile is fourteen (14) years of age or older at the time of the alleged act
      and
   2. The conduct constituting the delinquent act, if committed by an adult, would constitute first-degree murder, second-degree murder, rape, aggravated rape, aggravated robbery, especially aggravated robbery, kidnapping, aggravated kidnapping, or especially aggravated kidnapping.
3. Notwithstanding the provisions of this section, if a court file or record contains any documents other than petitions and orders, including, but not limited to, a medical report, psychological evaluation or any other document, such document or record shall remain confidential.
4. Except as otherwise permitted in this section, it is an offense for a person to intentionally disclose or disseminate to the public the law enforcement records concerning a charge of delinquency, including the child's name and address.
   1. A violation of this subsection shall be punished as criminal contempt of court as otherwise authorized by law [Acts 1970, ch. 600, § 52; T.C.A., § 37-252; Acts 1994, ch. 998, § 1; 1999, ch 366, § 2.]